Property Statuses: All 16, with Effect on Publication
Every property has a status. That status determines three things: how your team recognizes the property in the list (color badge), whether the property appears on your website, and whether the system sends it to MLS portals. This is your reference for all 16.
When is this relevant?
Section titled “When is this relevant?”- You are unsure between Off Market and Cancelled
- A property unexpectedly disappeared from the website, which status?
- You are preparing a sales process and want to know the correct sequence
Three types of visibility per status
Section titled “Three types of visibility per status”Three rules per status:
- On website? The Display on Website toggle works only with 4 statuses
- To MLS portals? A broader list of 12 statuses
- Automatic actions? Deletion protection, name requirements, etc.
All 16 statuses
Section titled “All 16 statuses”| # | Status | Color | Short description | Website? | MLS? |
|---|---|---|---|---|---|
| 1 | Draft | Light green | New listing, not yet completed. Default when creating. | ❌ | ❌ |
| 2 | In Progress | Grey | Team is actively working on the listing. | ❌ | ❌ |
| 3 | Pending Approval | Mint green | Ready for management review. | ❌ | ✅ |
| 4 | Active | Green | Live on the market. | ✅ | ✅ |
| 5 | Under Offer | Gold | Offer received, under consideration. | ✅ | ✅ |
| 6 | Negotiating | Purple | Price or terms are being negotiated. | ❌ | ✅ |
| 7 | Reserved | Grey | Temporarily held for a specific party. | ✅ | ❌ |
| 8 | Under Contract | Indigo | Contract signed, deed not yet passed. | ❌ | ✅ |
| 9 | Sold | Dark green | Sale completed. | ✅ | ✅ |
| 10 | Rented | Teal | Rental agreement signed. | ❌ | ✅ |
| 11 | Open House | Orange | Viewing day planned or ongoing. | ❌ | ✅ |
| 12 | Key Ready | Grey | New build ready for handover. | ❌ | ✅ |
| 13 | Under Construction | Grey | Construction phase. | ❌ | ✅ |
| 14 | Off Market | Blue-grey | Temporarily off the market. | ❌ | ✅ |
| 15 | Cancelled | Brown | Listing definitively withdrawn. | ❌ | ❌ |
| 16 | Removed by Feed | Grey | Auto-removed by external feed. | ❌ | ✅ |
Website publication: only 4 statuses
Section titled “Website publication: only 4 statuses”The Display on Website toggle works only with:
- Active
- Under Offer
- Reserved
- Sold
If you change to another status, then:
- Display on Website automatically off
- All MLS portal connections cleared
MLS portals: 12 statuses allowed
Section titled “MLS portals: 12 statuses allowed”Pushing to Idealista, Kyero, Fotocasa and other portals is allowed for:
Pending Approval, Active, Sold, Rented, Under Offer, Off Market, Negotiating, Under Contract, Open House, Key Ready, Under Construction, Removed by Feed.
Not allowed: Draft, In Progress, Cancelled, Reserved.
Typical lifecycle
Section titled “Typical lifecycle”- Draft: just created
- In Progress: team completes
- Pending Approval: manager review
- Active: live
- Open House: viewing day (optional)
- Under Offer: offer received
- Negotiating: terms under discussion
- Reserved: held
- Under Contract: signed
- Sold: completed
- Draft
- In Progress
- Pending Approval
- Active
- Under Offer: tenant confirms
- Negotiating: terms
- Rented: signed
- Off Market: off market, later back to Active
- Cancelled: permanently stopped. Reactivate via Draft or Active
- Removed by Feed: auto via XML import. Change manually to reactivate
What the system automatically does
Section titled “What the system automatically does”| Change | Auto action |
|---|---|
| To non-website status | Display on Website off |
| To non-website status or “not interested” | MLS connections cleared |
| Draft or Removed by Feed | Marks for cleanup actions (with XML imports) |
| Other statuses | Protected from auto-deletion |
| To non-Draft | Field Name becomes required |
Quickly change status: three ways
Section titled “Quickly change status: three ways”From the list: directly via badge
Section titled “From the list: directly via badge”Click the colored status badge in the list → dropdown with all statuses → choose. No edit form needed.
From the detail page
Section titled “From the detail page”Same, click the status badge.
Check boxes → Mass Edit → Status. Processed asynchronously for >10 properties, with notification.
Confirmation dialog for risky changes
Section titled “Confirmation dialog for risky changes”If you change a published property to a non-publishable status? Tesoro shows a warning dialog in advance:
- New status
- List of channels from which the property will be removed (website + names of MLS portals)
Two choices:
- Unpublish: proceed, property will be immediately removed from those channels
- Cancel: nothing changes
Practical tips
Section titled “Practical tips”- Use In Progress actively: prevents a colleague from accidentally submitting an incomplete property
- Pending Approval as checkpoint: formal approval before going live
- Off Market vs Cancelled: choose deliberately: temporary vs permanent
- Removed by Feed only by system: check your XML import if this status appears incorrectly
- Create saved views: a view “Status = Pending Approval” shows your manager directly which lists are ready
- Combine with Days on Market: Active + 90 days = signal for price revision
Frequently asked questions
Section titled “Frequently asked questions”Can I add or rename statuses myself?
Section titled “Can I add or rename statuses myself?”No. The 16 are fixed in the system.
What happens if I change Active to Draft?
Section titled “What happens if I change Active to Draft?”Draft is not publishable. Property disappears immediately from website + all connected portals. Tesoro warns in advance with the list of channels.
Can I save a property without a status?
Section titled “Can I save a property without a status?”No, status is required.
Off Market vs Cancelled?
Section titled “Off Market vs Cancelled?”Off Market = temporarily pause, easy to reactivate. Cancelled = permanently stopped.
Removed by Feed?
Section titled “Removed by Feed?”Is automatically set when a property is no longer supplied via your XML feed. Change manually to reactivate.